#MediaMonday: Making Short Work of Paperwork
I hope this email finds you all well and in the midst of convention prep. I wanted to start today by sharing a new resource from STN that feels oddly self-promotional. My #MediaMonday emails from the past two years are now a blog on STN's site! It is organized with the email title on a thumbnail, allowing you to skim through the messages to find anything from past emails that might be of interest. Here is the link if you want to check it out.
When this email drops, we are exactly 18 days from Crazy 8s Prompts going live!?! Having a convention these days (fortunately or unfortunately) means a lot of paperwork. Therefore, I wanted to spend this week's email on just collecting and submitting STN paperwork to make sure no one is caught off guard when they get to Long Beach (or when they log in from home).
First, both in-person and virtual attendees have to submit a Convention Liability Form. These are found on your Dashboard and includes a link unique to your program that you can share with your parents and students. When entering the name, please spell the name exactly as you placed it on the registration to avoid any issues with checking in.
Second, if you are participating on-site at Long Beach, you need to submit each of the following as separate files:
A Photo ID
A VAX Record, a negative COVID test, OR a Proof of Positive Record
For a Proof of Positive Record, you must have had COVID between 11/9/21-2/7/22: within 90 days from the convention and 10 days before the event starts.
A full set of instructions can be found here with a demo video from Omar Delgado walking you through the process (Thanks Omar!). Once you have all of your students registered, just print off the list and bring it to check-in at Long Beach.
Third, if you are in person, I highly recommend putting all of your student's information together into a PDF that is easy to store on your phone in case a student needs to reference it later in the week. I started doing this years ago and always need it at least once.
Lastly, (and I know this isn't paperwork, but it falls into the same category in my brain), I recommend creating a GroupMe for parents where you post photos of the kiddos at work. The first time I did this was on a trip to Ireland with my film kids and the parents were overwhelmingly grateful for keeping them in the loop with daily pics of their students experiencing the event. I'm even going to do this for our virtual convention.
We're almost there, everyone!
Talk to you soon,
Josh Cantrell